Privacy Policy

This Privacy Policy explains how Mothering Mindfully (referred to as "I," "me," or "my") collects, uses, and protects your personal data. I am committed to protecting your privacy in accordance with the EU General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

1. Who I Am

Mothering Mindfully is a sole trader coaching business based in Ireland.

2. What Personal Data I Collect

I only collect personal data that is necessary for the purposes of providing my services and running my business. This may include:

  • Identity Data: Name, date of birth, and gender.

  • Contact Data: Email address, phone number, and postal address.

  • Session Data: Notes from our coaching, yoga, or breathwork sessions.

  • Wellbeing Data: Information you choose to share about your physical and mental health, which is considered a "special category" of data under GDPR. I will always ask for your explicit consent to process this.

  • Technical Data: Information about how you use my website, such as your IP address, browser type, and how you interact with the site. This is collected via cookies.

3. How and Why I Use Your Data

I only use your data on a valid legal basis as defined by GDPR.

  • To Provide Services (Contractual Obligation): I use your personal and session data to fulfil my coaching contract with you. This includes scheduling appointments, preparing for sessions, and communicating with you about our work.

  • For Communication (Legitimate Interest): I may use your contact details to respond to inquiries, send you information about my services, or provide updates. You can opt out of these communications at any time.

  • With Your Consent: I will always ask for your explicit consent to process any special category data or to send you marketing emails. You have the right to withdraw this consent at any time.

  • For Legal Obligations: I may process your data to comply with legal requirements, such as maintaining business records for tax purposes.

4. How I Store and Protect Your Data

I take your privacy seriously and am committed to protecting your personal data. I use secure, password-protected systems for storing all client information. All session notes are kept confidential and are securely stored. Nobody else has access to these notes.

5. How Long I Keep Your Data

I only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for satisfying any legal, accounting, or reporting requirements.

Generally, I will keep client records for 3 years after our coaching relationship ends, as this allows me to reconnect with clients and comply with professional and legal standards.

6. Sharing Your Data

I will never sell, rent, or trade your personal data with any third parties. Your information will not be shared without your explicit consent unless required by law or in cases where there is a risk of harm to yourself or others (as outlined in our coaching agreement).

7. Your Rights Under GDPR

Under GDPR, you have the following rights regarding your personal data:

  • The Right to Be Informed: You have the right to be told how your data is being used.

  • The Right of Access: You can request a copy of the personal data I hold about you.

  • The Right to Rectification: You can ask me to correct any inaccurate or incomplete data.

  • The Right to Erasure (The 'Right to Be Forgotten'): You can ask me to delete your personal data.

  • The Right to Restrict Processing: You can ask me to suspend the processing of your data.

  • The Right to Data Portability: You can request your data be transferred to another organization.

  • The Right to Object: You can object to the processing of your data in certain circumstances.

To exercise any of these rights, please contact me at victoria@motheringmindfully.ie. I will respond to your request within one month.

8. How to Complain

If you are not satisfied with how I have handled your data, you have the right to make a complaint to the Data Protection Commission (DPC), the supervisory authority in Ireland.

9. Changes to This Privacy Policy

I may update this policy from time to time. The latest version will always be posted on this page with the date of the update.